DUPLICATED WORKFLOWS IN DYNAMICS 365 ADVANCED FIND

In this quick post, I'm gonna share a finding about workflows where you will see Duplicated workflows in the Advanced Find result.

Open the Advanced Find and search for a specific process, you will get the result with multiple records with the same name; however, if you go to the All Processes view, you will not find these duplicated records
Duplicated workflows

Well, these records are not duplicated records of the workflows. So what are they and how they are created?
  1. Each time you deactivate and than reactivate a workflow, a new record will be created with Status Draft, which indicates that a reactivation has been done for the workflow
  2. If the workflow is deactivated, the status of all the workflow instances returned in the Advanced Find will be Draft
  3. If the workflow is activated, only two workflow instances Status will be Activated and the status of the other instances will be Draft
  4. For the two Activated workflow instances, one is for the workflow record itself and is of type Definition, while, the other instances are of type Activation
  5. You cannot delete the workflow records of type Activation, you will get the following exception: Exception of type 'System.Web.HttpUnhandledException' was thrown. ---> Microsoft.Crm.CrmException: Cannot delete a workflow activation.
  6. If you delete the process record, the record of type Definition will be deleted, while, the other workflow instances with type Activation will remain in the system with status Draft

Hope This Helps!

Comments

Post a Comment

Popular posts from this blog

DYNAMICS 365 FILTER LOOKUP FIELD BASED ON N:N RELATIONSHIP

Image
How to filter a Lookup field based on a N:N relationship of a parent entity using JavaScript . To show you this, I will use the Account entity, the Contact entity, and a custom entity Conference . The contact entity has a N:1 relation with the account entity (lookup field) The contact entity has a N:1 relation with the conference entity (lookup field) The account entity has a N:N relation with the conference entity (sub-grid) I need to filter the conference lookup of the contact entity to list The conference records that are related to the contact parent account or The conference records that are not related to any account Based on the above conditions, the users will not be able to ch...
Read more

DYNAMICS 365 LEVEL UP BROWSER EXTENSION - PART 1 - FORMS

Image
Level up for Dynamics 365/Power Apps is a browser extension in Edge, Google Chrome, and Firefox that can help users to perform advanced actions related to Dynamics 365. It is a free and very useful tool that can be downloaded from the browser extension web store. It contains a bunch of features that we will be listing and explaining them in a series of posts around the Level up extension In this post, we will see a brief summary about the Forms actions that can be done in the Level up for Dynamics 365/Power Apps . LOGICAL NAMES This option will show logical names for fields, tabs, web resources and sub-grids on the form CLEAR LOGICAL NAMES This option will remove the logical names of fields, tab...
Read more

DYNAMICS 365 REFERENCE PANEL

Image
Dynamics 365 product team is always working to improve and give the best user experience. Therefore, the continuous evolutions of the different areas and possibilities are one of the most critical things to bring. In this post, I will talk about one of these user experience improvements which is Reference Panel that was introduced with the Dynamics 365 V9. So what is exactly a Reference Panel? The Reference Panel is a type of section that can be added to the form that allows users to move across different types of sub grids and quick view controls in a single place without scrolling down or up. Let's take the example of the account form, where many quick view forms and sub grids exist inside (contacts, recent cases and opportunities...). When the users enter the form, they have to scroll up and down through the form in order to check the sub grids and their data which is sometimes annoying for them. ...
Read more